Part-Time Front Desk Coordinator!! 

Empassion Pelvic Health is a specialty therapy clinic looking for a warm, organized, and reliable Part-Time Front Desk Coordinator to support our daily clinic operations and patient experience.

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This role is ideal for someone who enjoys helping people, keeping things organized, and creating a calm, welcoming environment. You’ll be one of the first faces patients see when they arrive and an important part of making their visit run smoothly.

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What You'll Do

Create a welcoming patient experience:

• Greet patients and help them feel comfortable when they arrive

• Check patients in and out and assist with payments

• Answer basic questions and help patients know what to expect

• Schedule follow-up appointments before patients leave

• Occasionally hold babies or play with children

 

Support scheduling and communication:

• Answer phones for appointment-related needs (cancellations, reschedules, confirmations)

• Return messages related to scheduling

• Call patients to confirm upcoming appointments or remind them of needed paperwork

• Communicate schedule changes to the therapy team so everyone stays informed

 

Handle paperwork and front desk organization:​

• Prepare and organize patient paperwork

• Scan, file, and properly route documents

• Ensure patient information is handled accurately and confidentially

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Help keep the clinic running smoothly:

• Open and/or close the clinic following set procedures

• Keep the front desk and shared spaces clean and organized

• Prepare treatment rooms with clean linens and supplies

• Stock supplies, unpack deliveries, and alert leadership when items need replenishing

• Assist with general daily tidiness (trash, light cleaning, organization)

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What We're Looking For​

• Friendly and professional with strong people skills

• Reliable, punctual, and detail-oriented

• Calm under pressure and comfortable multitasking

• Team-oriented and willing to support others

• Takes pride in keeping a clean, welcoming space

 

Experience in a front desk, customer service, medical office, or hospitality role is helpful but not required. We’re happy to train the right person.

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Schedule & Role Details​

• Part-time: 20–30 hours per week

• In-person role (no remote work)

• Hourly, non-exempt position

• Reports to the Lead Front Office Coordinator

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Why Work at Empassion Pelvic Health?

At Empassion Pelvic Health, we are a close-knit, mission-driven clinic that values communication, professionalism, and teamwork. Our front desk team plays a key role in setting the tone for exceptional patient care, and we deeply value the people who help create that welcoming, supportive experience.

 

What We Offer:

• A collaborative, team-oriented work environment

• Paid team activities and annual retreats

• Discounted in-house massage services

• A workplace culture built on respect, communication, and shared purpose

• The opportunity to make a meaningful impact in patients’ lives

 

If you’re ready to be part of a team that values kindness, compassion, and excellence, we encourage you to apply. At Empassion Pelvic Health, you’ll find a supportive community where you can grow and make a difference every day. To apply, please send your resume and cover letter to info@empassionpelvichealth.com.